Format Conversion
Adeptia's format conversion capability lets you transform documents from one format to another, and extract structured data from unstructured documents, as part of building and running integrations.
What you can do
Format conversion supports two complementary operations within an integration:
| Operation | What it does |
|---|---|
| Document conversion | Converts an office, text, spreadsheet, or presentation document into a PDF or archival PDF |
| Data extraction | Reads a PDF, scanned document, or image and returns the structured data it contains |
Converting documents to PDF
You can convert documents in a range of word processing, spreadsheet, and presentation formats into a standard PDF or a PDF/A archival file. This is useful when an integration needs to produce a consistent, print-ready, or long-term-archival output from source documents that arrive in varying formats.
The conversion runs entirely within your Adeptia environment. Your documents are not sent to any third-party service.
Extracting structured data from documents
You can submit a PDF, a scanned document, or an image to the extraction capability and receive back a structured representation of the data it contains, including individual fields and confidence scores for each extracted value. You can optionally describe, in plain language, what information you want to pull out, which lets you tailor the extraction to your specific integration needs.
The extraction result includes the full set of fields the capability identifies, along with indicators of how confident the system is in each value.
Supported source formats
Document conversion
| Category | Formats |
|---|---|
| Word processing | DOC, DOCX, ODT, RTF, TXT |
| Spreadsheet | XLS, XLSX, ODS, CSV |
| Presentation | PPT, PPTX, ODP |
Data extraction
| Format |
|---|
| PNG image |
| JPEG / JPG image |
| WebP image |
| GIF image |
What you provide
When using document conversion, you supply the source document and choose whether the output should be a standard PDF or a PDF/A archival file. The source format is determined automatically from the file name you provide.
When using data extraction, you supply the document and its format type. You can also provide an optional plain-language description of the data you want extracted, which guides the extraction toward the fields most relevant to your integration.